As the event coordinator, you are responsible for making sure that people know where to go and what to do. It's expected that you'll be able to provide all of the information below to the attendees of the event.
When appropriate, remind those trooping to behave professionally; remember we are representing George Lucas and the Star Wars universe to the public.
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Helmet off policy: define for your event and communicate with Garrison. Some events are very strict about never appearing in public without full costume. Others, like a convention, are less formal, and taking helmets off in public is OK.
Security issues: Covered faces? Use of realistic looking weapons? Giving law enforcement a heads-up for public outside appearances? Confidentiality issues (eg. hospital visits)?
Ages: Are there any age restrictions? (18+, 21+, etc…)
Parking: Fee or free?
Transportation: Directions to site, public transportation (if applicable).
Water/Food: Available for free, for purchase?
Costumed characters and Formality: Who is requested? Trooper #s needed and limitations? Face characters (just one of each?). Is this a formal event, informal event (eg: movie cannon only, can custom/creative characters attend?)?
Invited troopers: NEG only? Open to other 501st garrisons or a joint event with the Rebel Legion? If interested in inviting the local Rebel Legion Base ask for a contact in the relevant event planning thread or contact the
http://www.alderaanbase.com/ via their website.
Scheduling: Suit up time, “on the floor” trooping time, time slots for convention table coverage, breaks for members, length of event.
Photos: Consider technical and cost issues (see “Photography”).
Banners: The NEG owns a handful of banners spread out geographically across New England. Discuss on the forum where you may get a banner for your event and coordinate as needed.
Table decorations: Member provided (props, books, photo slides/computer or book) – inquire on forum.
Business cards and flyers (see
Media)
On Raffles: In order to promote a raffle Massachusetts state law requires an organization to complete and submit an application. If approved a permit would be granted. The organization would then have to file a return with the state lottery commission and pay percent of the proceeds from the raffle.
http://www.gambling-law-us.com/Charitab … Raffle.htm . Whoever violates any provision of this section or submits false information on an application or report required under this section shall be punished by a fine of not more than one thousand dollars or by imprisonment in the house of correction for not more than one year, or both.
